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Fair Play Meeting Room Change Location

  • Seats  6-8 comfortably, max capacity 14

  • TV with HDMI hookup

  • Customizable layout with 2 tables and chairs
     

Organizations and individuals may rent the Fair Play Meeting Room up to 4 hours of use per day for a fee of $20.00. A $5.00 fee is assessed for each additional hour requested.

Non-profit groups with a 501c3 and government agencies may rent any meeting room for a fee of $10.00 for up to 4 hours per day. A $5.00 fee is assessed for each additional hour requested.

Reservations should be made at least 14 days in advance. The Library cannot guarantee that requests will be process if its is submitted less than 14 days in advance.

Once booked, you will recieve an email invoice to be paid within 7 days of booking to secure your reservation.

  • The scheduling of Library activities in the meeting rooms will take priority over the scheduling of meetings for outside groups or organizations. Meetings can be held only during the Library’s open hours.

  • Meeting rooms are available to qualifying groups on an equitable basis.  Qualifying groups can reserve room if space is available.  When a group is permitted to use a Library meeting room, that does not in any way constitute an endorsement by the Library of the group’s policies or beliefs, and no claim to that effect nor claim to Library sponsorship may be used, explicit or implicitly, in advertising meetings held in the Library meeting rooms.  Neither the name nor address of the Library may be used as the official address or headquarters of any organization that uses a Library meeting room.  The Polk County Library will make no effort to censor or amend the content of a meeting.

  • Organizations or individual may not charge an attendance fee.  In certain instances, a materials fee may be requested to cover the cost of consumables used in program.  This fee cannot exceed the cost of materials and permission must be granted in advance by Library director.

  • The Library Director may review requests for meeting room use and determine eligibility prior to granting approval.  The Polk County Library Board of Trustees will be the final authority in granting or refusing permission to use the Library’s meeting room.  Only the Polk County Library Board of Trustees may approve appeals for exceptions to the policies stated.